Building 240, Ground Floor, Shahpur Jat, New Delhi 110049
Service · Payroll
Payroll run toa fixed monthly calendar.
From attendance and joiners to payslips, bank files and the statutory payments that follow. One calendar, a second reviewer on every run, and a variance report before anything is paid.
Payroll in India is no longer only a salary calculation. Since the labour codes came into force on 21 November 2025, the definition of wages drives PF, gratuity, bonus and leave encashment, pay dates are fixed by law for every employee, and a full-and-final settlement has a two-working-day clock.
We run the month as a sequence of fixed checkpoints. Inputs come in once, a maker prepares the run, a checker reviews it against last month and against your approvals, and you release the payment. Every figure on a payslip can be traced back to an input and to the person who reviewed it.
Scope: preview, to be confirmed
At a glance
For
Employers with teams in India, from a single office to several states
Rhythm
Monthly, with quarterly and annual returns on the same calendar
Systems
Your payroll software, or ours
You keep
Pay decisions, approvals and the payment release
What's included
Six parts, one accountable desk.
01
Inputs and master data
Joiners, leavers, salary revisions, attendance, leave and loss of pay, collected against a cut-off date and logged with who sent what.
02
Salary computation
Gross to net for every employee: earnings, the wage base under the Code on Wages, PF and ESI contributions, professional tax, labour welfare fund and income-tax withholding.
03
Income-tax on salaries
Projection of annual tax under the regime each employee chooses, investment declarations and proofs, monthly withholding under section 392 of the Income-tax Act, 2025.
04
Bank files and payslips
Salary transfer files in your bank's format, payslips in the prescribed content, and a payroll register for your records.
05
Full-and-final settlements
Exit computations including notice pay, leave encashment and gratuity where due, prepared to meet the two-working-day payment limit.
06
Arrears, reimbursements and bonus
Back-dated revisions, expense reimbursements, statutory bonus computation and the year-end reconciliation of each.
How it runs month to month
A payroll month, checkpoint by checkpoint.
YouOur calendarStatutory date
Day 20Inputs cut-offAttendance, joiners, leavers and changes reach us in one fileYou
Day 21–24Payroll runMaker prepares, checker reviews against last month and approvalsOur calendar
Day 25Variance reportEvery change from last month explained, for your sign-offOur calendar
Last working daySalary releaseYou release the bank file we preparedYou
By the 7thWages due by lawCode on Wages, s.17: wages for the month paid by the 7th of the nextStatutory
By the 7thTDS depositTax withheld from salaries deposited (30 April for March)Statutory
By the 15thPF and ESIContributions paid and the PF return (ECR) filed for the monthStatutory
A payroll month, checkpoint by checkpoint. Our working calendar is agreed in the written scope; statutory dates are the law as of September 2026 and move when the government extends them. Working calendar: to be confirmed per client
What we need from you
Six things that keep the calendar moving.
Most delays in outsourced work start with an unclear hand-off. These are agreed in writing before the first month.
One inputs file a month
Attendance, leave and changes in an agreed template, from one named sender, by the cut-off date.
Approvals in writing
Salary revisions, one-off payments and exits approved by the people named in the scope.
Access to your systems
A named login to your payroll or HR system, or exports in an agreed format if we run on ours.
Statutory registrations
Your PF, ESI, professional tax and TAN details, and access to the relevant portals under your control.
Tax declarations
Employees' regime choice and investment declarations collected through your HR channel or our employee mailbox.
A release owner
The person who releases salary payments from your bank. We prepare the file; we never hold your money.
Deliverables
What lands on your desk.
Deliverable
When
Format
Payroll register and variance report
Monthly
Excel and PDF
Salary bank transfer file
Monthly
Your bank's upload format
Payslips
Monthly
PDF, emailed or on your HR system
PF ECR and ESI contribution files
Monthly
Portal upload files, with challans
TDS on salaries: deposit working and quarterly return (Form 138)
Monthly / quarterly
Working in Excel, return file
Salary TDS certificates (Form 130)
Annual
PDF per employee
Full-and-final statements
On each exit
PDF, with the working
Year-end reconciliation
Annual
Excel pack
Controls and data security
Checked twice. Owned by you.
The same principles run through every desk. How they apply to your systems is written into the scope. How we handle data
Control statements: to be confirmed
01
Maker and checker
No payroll leaves the desk without a second person's review, recorded against the run.
02
Variance thresholds
Any employee's net pay moving beyond an agreed threshold is listed and explained before sign-off.
03
You release money
We prepare bank files; payment release stays with your authorised signatories.
04
Least-privilege access
Named logins only, removed when a person leaves the desk; no shared passwords.
05
Personal data kept narrow
Salary and identity data is handled only for payroll, under a written data processing agreement.
The four codes have been in force since 21 November 2025 and the Central Rules since May 2026. What to check in your wage structure, pay dates, registers and exits.
Why trust accounts, investments and member records need the same discipline as the company's own books, and what the move to the Social Security Code means for trustees.
Questions
Asked before we start.
Anything else? The assistant answers from this website, or send the question with the form below.
Can you run payroll in our existing software?
Yes. We can work inside your payroll or HR system with named logins, or run the payroll on ours and hand back reports and files. The written scope records which.
How do you handle the new definition of wages?
We map every pay component against the Code on Wages definition and its 50 per cent test, show the effect on PF, gratuity and bonus, and flag it for your decision before the first run.
Who releases the salary payments?
You do. We prepare the bank file and the statutory challans; your authorised signatories release them.
What happens in the first month?
A parallel run: we process the month alongside your current provider or team and reconcile every employee before you switch.
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