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Payroll, end to end
Monthly payroll for Indian teams, from attendance inputs to payslips, bank files and statutory returns.
Tools · Illustrative, not advice
Payroll arithmetic,shown line by line.
Contribution, gratuity and due-date tools for employers in India, set to the law as of 25 September 2026. Every rate is sourced under its tool.
Illustrative, not advice. These tools do arithmetic on the figures you enter. They do not know your facts, your state or your contracts, and they are not a substitute for the portal or a professional review. Reviewer: To be confirmed
Tool 01 · Contributions PF, EPS, EDLI
PF, EPS, EDLI
and ESI, for one month.
Enter one employee's monthly wages. PF works on PF wages (basic, dearness allowance and retaining allowance, with any excess of excluded pay over half of total pay added back under the Code on Wages). ESI works on gross wages.
The EPF wage ceiling rose to ₹25,000 on 17 September 2026 (S.O. 5109(E)). Sources differ on whether EPS and EDLI follow the new ceiling straight away, so the tool lets you choose. EPS/EDLI ceiling in practice: To be confirmed
Sources and assumptions · checked 25 September 2026
- BDO India, “PF wage ceiling increased to ₹25,000 under Social Security Code”: Notification S.O. 5109(E), 17 Sep 2026, effective 17 Sep 2026 (opens in a new tab)
- PM India, Cabinet approves enhancement of EPFO wage ceiling from ₹15,000 to ₹25,000 (16 Sep 2026) (opens in a new tab)
- India Briefing, EPFO wage ceiling hike: the higher ceiling is not an automatic EPS change; check EPS provisions (opens in a new tab)
- Keka Help Centre, PF admin charges 0.50% of PF wages; EDLI 0.50% of wages up to the ceiling (opens in a new tab)
- Tally Solutions, ESI contribution rate 2026: 3.25% / 0.75%, ceiling ₹21,000 (₹25,000 with disability), ₹176 daily wage exemption, due by the 15th (opens in a new tab)
- Indian HRM, ESI payment due date: 15th of the following month (ESI (General) Regulations, 1950, reg. 31) (opens in a new tab)
ESI coverage runs by contribution period (April–September, October–March): an employee covered at the start stays covered to the end even if pay rises. EPS: members who joined after 1 September 2014 above the then ceiling are usually not EPS members; untick the box for them. International workers follow separate rules and are not modelled.
Tool 02 · Gratuity Gratuity,
Gratuity,
estimated.
Under the Code on Social Security, 2020 (in force since 21 November 2025), gratuity is fifteen days' wages for each year of service, using monthly wages divided by 26, up to ₹20 lakh. A part year of more than six months counts as a year. Employees need five years' continuous service; fixed-term employees qualify after one year. The five-year condition does not apply on death or disablement.
Wages here means the Code's definition: basic, dearness allowance and retaining allowance, with the 50% add-back.
Sources and assumptions · checked 25 September 2026
- key4comply, Gratuity ceiling in India 2026: ₹20 lakh (S.O. 1420(E), 29 Mar 2018) retained under the Code on Social Security, 2020 (opens in a new tab)
- Patron Accounting, Gratuity 2026: fixed-term employees after one year (Code on Social Security, 2020, s.53, from 21 Nov 2025); 15/26 formula (opens in a new tab)
The Code says fixed-term employees receive gratuity pro rata; the tool counts their service the same way as other employees'. How part years are treated for them is for the desk to confirm on your facts. Tax treatment of gratuity is outside this tool.
Tool 03 · Due dates The payroll month,
The payroll month,
date by date.
Statutory dates for a monthly payroll: wages, TDS on salaries, PF and ESI, the quarterly salary TDS statement and the annual certificate. Professional tax is a state levy: the two rows shown are examples only, and some states levy none.
October 2026
- 7WedWagesWages for September paidMonthly-rated wages are due before the end of the 7th day of the next month.Code on Wages, 2019, s.17
- 7WedTDSTDS on salaries deducted in September depositedNon-government deductors deposit by the 7th of the next month.Income-tax Act, 2025, s.392; Income-tax Rules, 2026
- 15ThuPFPF, EPS and EDLI for September: ECR filed and paidOne electronic challan-cum-return (ECR) covers all three and the administration charges.EPF Scheme; Code on Social Security, 2020
- 15ThuESIESI contributions for September paidEmployer and employee shares together, on the ESIC portal.ESI (General) Regulations, 1950, reg. 31
- 20TuePT · stateProfessional tax for September: Karnataka (example)State law. Dates, slabs and thresholds differ in every state that levies it.State professional tax law
- 21WedPT · stateProfessional tax for September: West Bengal (example)State law. Dates, slabs and thresholds differ in every state that levies it.State professional tax law
- 31SatReturnForm 138 (salary TDS statement) for July to SeptemberQuarterly statement of tax deducted from salaries (formerly Form 24Q).Income-tax Act, 2025, s.397; Income-tax Rules, 2026
If a date falls on a holiday, check the portal before relying on an extension. Your own working calendar sits earlier than these dates.
Sources and assumptions · checked 25 September 2026
- CAclubindia, TDS returns under the Income-tax Act, 2025: Form 138 (was 24Q), Form 130 (was Form 16), quarterly due dates, deposit by the 7th (30 April for March) (opens in a new tab)
- Saral PayPack, payroll due dates: PF payment and ECR by the 15th; ESI by the 15th (opens in a new tab)
- TaxTMI, state-wise professional tax payment dates (Karnataka 20th, West Bengal 21st) (opens in a new tab)
- Code on Wages, 2019, s.17: monthly wages paid before the end of the 7th day of the next month (as summarised on this site's labour-codes note)
Government deductors and TDS other than on salaries have different rules. Labour welfare fund dates vary by state and are not shown.
Three questions Which service
Which service
fits your month?
Answer three questions and the guide points you to one or two service pages. Nothing is sent; you choose whether to enquire. Service list: preview, to be confirmed
Answer the first two questions to see where to start.
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PF trust administration
Accounts, returns and member servicing for employers who run their own exempted provident fund trust.
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Statutory compliance
PF, ESI, professional tax, labour welfare and labour-code filings, tracked to their due dates.
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Offshore accounting
Bookkeeping and accounting support for firms and businesses in the UK, US and UAE, delivered from New Delhi.
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Setting up in India
For overseas companies opening a subsidiary, branch or liaison office, and running it after day one.
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GST and tax compliance
Return preparation, reconciliations and filing support for indirect and direct tax.
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Lending operations support
Back-office processing for banks and NBFCs on retail lending portfolios.
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HR administration and hiring
Onboarding, records and recruitment support for growing teams.
What is the EPF wage ceiling from 17 September 2026?
₹25,000 a month (S.O. 5109(E), 17 September 2026), up from ₹15,000. How EPS and EDLI apply it follows EPFO's instructions, which the PF desk is confirming.
What are the ESI rates in 2026?
Employer 3.25% and employee 0.75% of gross wages, for employees earning up to ₹21,000 a month (₹25,000 with a disability).
What is the gratuity ceiling?
₹20 lakh. Gratuity is fifteen days' wages (monthly wages ÷ 26) for each counted year; fixed-term employees qualify after one year.
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